There will also have to be enough time allowed to make all required changes after comments have been received back. For the draft manual, once all the available information has been compiled it should be issued to the client with notes of what is missing. The client should then issue it out to the various parties who have an interest for checking and comments. Ideally, this should be done one at a time to avoid everyone picking up the same mistake and wasting time.
A common problem at this stage is where a number of different people are all commenting on one manual without talking to each other.
In the same way that subcontractors and others would have been chased for information earlier, the client should be chased for their comments at this stage. The scenario whereby a lot of comments come rolling in a day before the final manual is due is one that needs to be avoided if at all possible.
Once comments from the draft manual have been received and actioned and all the remaining As Built drawings and scanned, signed test and commissioning sheets have been included the final manual should be ready for issue. At this point the electronic and printed manuals need to be separated from each other and sent their different ways.
Printable electronic versions to the printers and the full electronic version burnt to disc or uploaded. Sometimes, if there are still items outstanding typically, last minute test results these can be manually inserted into the printed version on site and added to the electronic version when they are available.
Obviously, this means that the electronic final manuals will be issued later. Whether you intend to attempt them yourself or employ people such as ourselves to do them for you, some things will always make them easier: Get them moving as soon as possible. Allocate time and financial resources to the job. Talk with the client.
Please read the other articles on our website for more information. What are Operation and Maintenance Manuals and how do they fit in with other handover documentation? When are they required? Details of each installed item including Manufacturer, model number and any sub-type information such as colour. Details of where the item is installed. Either refer to drawings that have this information or include a textural description.
The manual, relating to the services installation, must be read in conjunction with other related documentation, which forms part of the overall Health and Safety File. If you are interested in supporting our work and would like to contribute to the content of this website Contact Us - it will be a great help and will surely be appreciated.
What is an operation and maintenance manual? Information for safe, efficient and correct operation of services and equipment To operate and maintain the plant and services in line with manufacturers recommendations. Square meters ……………. Add here the procedure for dealing with specific emergencies like fire, power failure and equipment breakdown or shutdown etc. At least below parties must be covered. The equipment schedules shall clearly identify all the various types of equipment and devices supplied on the project.
Equipment schedule shall also mention the quantities, locations and identification numbers. It's also helpful to have that information to hand if you, or anyone else, comes back to do further work or maintenance in the future. But what about the health and safety file, what's that all about? This document is legally required under CDM, a set of health and safety regulations that apply to every construction project.
The health and safety file, as the name suggests, is a document that is specific to health and safety. Information needed for the future use, maintenance, cleaning of the building, and any future projects. What's safe, and what hazards they should be aware of. Typical contents of the health and safety file :.
Find out more about what you should include in the CDM health and safety file. Under CDM, the health and safety file is put together by the principal designer, and not the contractor. This information will be reviewed and compiled into the health and safety file for handover to the client. The health and safety file just contains information relevant to health and safety. The health and safety file will usually be smaller because it is just focused on health and safety.
It should only refer to the health and safety specific information. These two documents should serve two different purposes. If you need to know if something is safe to do, or where a hazardous material is, you would look in the health and safety file. There are also some similarities and overlap of information.
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