A document library provides a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. For example, you can use a document library on a site in SharePoint to store all files related to a specific project or a specific client. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another. Note: Does your screen look different than this? Your administrator may have classic experience set on the document library.
If so, see Introduction to libraries. If you're a document library owner, site owner, or administrator, see Switch the default experience for document libraries from new or classic for the steps to set the default experience. Note: Some features are currently only available in classic experience. Click Return to classic SharePoint in the bottom, left corner of the page to switch to classic experience.
The default site in SharePoint and SharePoint Server includes a document library and one is created automatically when you create a new site. You can add additional document libraries to a site as needed.
This is useful, for example, if you need to restrict access to a set of files. Each document library displays a list of files, folders, and key information about each, such as who created or last modified a file. You can use this information to organize your files and make it easier to find them. Add, edit , delete a file, folder, or link from a SharePoint document library , co-author, and download documents. Need more help? Expand your skills.
Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. Click New Group from the groups section of the Ribbon. If you're using Outlook on the web instead of the desktop version you can start this process by clicking the drop arrow next to New and selecting Group.
Set the privacy setting. Groups are Private by default. This means they can only be viewed by members of the group and require a group owner's permission to join. Public groups can be viewed, and joined, by anybody in your organization. Neither setting exposes your groups to people outside the organization unless you specifically invite them as guests.
Tip: Groups are Private by default when they are creating using Outlook on the web. In coming months, they will be Private by default when created using any of the Outlook apps. Decide if you want new members to follow the group Advanced options. Members who follow the group will get copies of each group message in their personal inbox.
Members who are merely joined will have to go to the group's shared inbox to participate in group conversations. For more information on creating a group see Create a group in Outlook. For more information about joining a group someone else has created see Join a group in Outlook. For more information about how to stop receiving group messages in your Inbox or to exit a group altogether see Leave a group in Outlook. Go to your group in Outlook by finding it on the navigation pane at the left.
It should be below your mailbox in the Groups section. Once you're in your group click Add Members on the Ribbon. If you're using Outlook on the web click where it says how many members your group has, near the top right of the window, then click Add members. Type the name or email address of each person you want to add in the field provided.
When you're done, click OK and they'll be added. Each of them will receive an email message welcoming them to the group and giving them convenient links to access group content. Tip: If you want to add all of the members of an existing distribution list, just type the name of the distribution list and they'll all be added in one step.
For more information about inviting guests from outside your firm to your group see Guest access in Microsoft groups. For more information on adding or removing members from your group see Add and remove group members in Outlook. Conversations in Microsoft Groups in Outlook happen in the shared inbox for the group. Users can read and reply to messages, and members can easily search or scroll back through the message history to get caught up on what's been discussed before.
For more info, see Invalid file characters and file types in OneDrive for Business. You can enable third-party storage for your users in Microsoft so they can store and share documents using services like Dropbox in addition to OneDrive and team sites.
This can be a great way to provide services that your users may already be using or prefer to use for business projects. If you don't want people in your organization using Office to open files in a third-party service, follow these steps to turn it off.
Third-party storage is enabled by default so you need to perform these steps right away if you don't want it available to your users. Sign in to to the admin center. Select or deselect the check box to turn third-party storage on or off, then select Save changes. Customize your team site for file storage and sharing. This step-by-step tutorial shows you how to you can take advantage of more storage and collaboration features.
Set up Office apps on your tablets and phones. You need to do this so you can edit files that are stored in OneDrive and on team sites from your tablet or phone. If you don't install the Office apps for your tablet or phone, you'll be able to view the files but not edit them. Install and set up Office on an Android with Microsoft Install and set up Office on an iPhone or iPad with Microsoft Set up Office on Windows Phone with Microsoft Add storage space for your subscription article Share files and folders with Microsoft Business video Customize your team site for file storage and sharing article.
Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. Is this page helpful? Please rate your experience Yes No. Any additional feedback? Note SharePoint also has other types of sites you can use for your business. Tip When syncing files on your team site, you're syncing each file library on the site, not the entire site.
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